Services · Foundational

Finance Governance, Roles and Delegations Manual Module

FMP01

Develops the finance-manual module for finance governance, finance roles, authority levels, delegation links, approvals, segregation principles and responsibilities between HQ, branches and programmes.

What changes

Clearer accountability for finance decisions, reduced ambiguity over approvals and stronger alignment between the finance manual, DOA and organizational structure.

What you get

Approved Finance Governance, Roles and Delegations manual module FMP001
Finance Delegation of Authority (DoA) matrix template FMP002
Finance roles and responsibilities (RACI) matrix template FMP003
Approval authority and financial limits schedule template FMP004

What has to come first

NAHNeeds Assessment Report - National Head Quarters or NABNeeds Assessment Report - Branch/District Recommended

Grounds the governance gaps and delegation needs in needs assessment findings
DUMFinance Department Mandates and Job Description Framework Recommended

Finance department and unit mandates and job descriptions feed the roles and responsibilities section
AAMAccountability & Approval Matrix Recommended

The Accountability and Approval Matrix sets the approval points this module assigns authority and limits to

Who is involved

From the National Society's side. This is what the engagement asks of your people.

Your own staff work alongside the adviser throughout, so this is a commitment of their time as well as the Centre's. Ask in the request and you are given the day estimate per role before anything is signed.

Role	What they do
HNS Secretary General	Approves the governance section and the Delegation of Authority
HNS Finance Director	Owns the module and is the primary counterpart
HNS Board / Finance or Audit and Risk Committee	Endorses delegation thresholds and oversight roles
HNS department, branch and programme managers	Apply delegations and approvals
HNS internal audit	Assurance over authority limits and segregation of duties
HNS HR	Aligns finance roles with job descriptions
GFDC delivery team	Drafts and advises

How it is measured

Indicator	Target	Evidence
Finance governance, roles and delegations module endorsed by HNS leadership	Within 12 weeks of kick-off	Endorsement minutes or signed module
Key finance processes mapped to a RACI with an owner for every key control	100% of mapped key controls assigned	Signed-off RACI matrix (FMP003)
Finance approval points covered by a named authority and financial limit	100% of approval points	Approved Delegation of Authority and limits schedule (FMP002, FMP004)
Segregation of duties conflicts in mapped processes resolved or covered by a compensating control	0 unmitigated conflicts	Segregation of duties review log

Tools

5 of 5 ready to download.

AMP001 Process Mapping Tool (list of options and how to access them) Note DOCX
FMP001 Finance Governance, Roles and Delegations manual module Template DOCX
FMP002 Finance Delegation of Authority (DoA) matrix Template XLSX
FMP003 Finance roles and responsibilities (RACI) matrix Template XLSX
FMP004 Approval authority and financial limits schedule Template XLSX

Standards

COSO Internal Control - Integrated Framework
GFDC Operational Framework (intake, triage, service workflow)
HNS finance manual, accounting policies and close procedures
RACI responsibility assignment matrix
HNS Delegation of Authority (DoA) and governance ToRs
IIA Three Lines Model

Describe the problem, not the service

You do not need to know which of the 124 to ask for.

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