Services · Foundational

Cash, Bank and Treasury Management Manual Module

FMP04

Covers cash handling, bank accounts, signatories, payment methods, cash counts, bank reconciliations, liquidity monitoring, petty cash and treasury controls. Includes cash-flow forecasting, segregation-of-duties guidance scaled to the size of the team, mobile and branch cash-handling rules, and minimum documentation standards for donor-restricted funds.

What changes

Improved cash safeguarding, more timely reconciliations, reduced unauthorized payments, stronger liquidity visibility and controls workable for smaller national societies and field operations.

What you get

Approved Cash, Bank and Treasury Management manual module FMP014
Bank account and signatory mandate register FMP015
Cash handling and petty cash procedures with count sheet FMP016
Bank and cash reconciliation template FMP017
Foreign currency and donor-restricted fund control template FMP018

What has to come first

NAHNeeds Assessment Report - National Head Quarters or NABNeeds Assessment Report - Branch/District Recommended

Grounds the cash, bank and treasury gaps in needs assessment findings
FMP01Finance Governance, Roles and Delegations Manual Module Recommended

The governance module sets the signatory authority and approval limits used here
FMP02Accounting Policies, Chart of Accounts and Books of Account Manual Module Recommended

The chart of accounts provides the bank, cash and currency coding this module posts to

Who is involved

From the National Society's side. This is what the engagement asks of your people.

Your own staff work alongside the adviser throughout, so this is a commitment of their time as well as the Centre's. Ask in the request and you are given the day estimate per role before anything is signed.

Role	What they do
HNS Finance Director	Owns the module and is the primary counterpart
HNS cashiers and finance staff	Apply cash, bank and reconciliation procedures
HNS Secretary General	Approves the treasury and signatory rules
HNS branch or field office finance focal points	Apply branch and mobile cash rules
HNS bank signatories and authorized approvers	Operate the mandates
HNS internal audit	Assurance over cash and bank controls
GFDC delivery team	Drafts and advises

How it is measured

Indicator	Target	Evidence
Cash, bank and treasury module approved by HNS leadership	Within 10 weeks of kick-off	Approval minutes or signed module
Active bank accounts with documented signatory mandates and segregation of duties	100% of active accounts	Bank account and signatory mandate register (FMP015)
Bank reconciliations and cash flow forecasts performed on a regular cycle	Monthly	Reconciliation file (FMP017); cash flow forecasts (FMP012)
Donor-restricted funds tracked to the minimum documentation standard	100% of restricted grants	Restricted fund records (FMP018)

Tools

5 of 5 ready to download.

FMP014 Cash, Bank and Treasury Management manual module Template DOCX
FMP015 Bank account and signatory mandate register Template XLSX
FMP016 Cash handling and petty cash procedures with count sheet Template XLSX
FMP017 Bank and cash reconciliation template Template DOCX
FMP018 Foreign currency and donor-restricted fund control template Template DOCX

Standards

COSO Internal Control - Integrated Framework
GFDC Operational Framework (intake, triage, service workflow)
HNS finance manual, accounting policies and close procedures
Donor agreements and reporting requirements
HNS Delegation of Authority (DoA) and governance ToRs
HNS chart of accounts and cost centre structure
HNS cash and bank management procedures
IFRC financial reporting and accountability framework for National Societies

Request this service

The form arrives with FMP04 filled in. You can change it, and you do not have to be sure.

Request FMP04

Code: FMP04
Tier: Foundational
Outcome area: 3 · Internal controls, policies, procedures and process effectiveness
Deliverables: 5
Tools: 5 of 5

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3 services name this one as a prerequisite.

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