Services · Foundational

Fixed Assets Accounting Manual Module

FMP09a

Documents accounting and control procedures for fixed assets, recognizing that different accounting standards govern each, covering capitalization, tagging, counts, depreciation, impairment, movement and write-offs.

What changes

Better asset accounting under the appropriate standards, more reliable registers and stronger reconciliation between physical assets and financial records.

What you get

Approved Fixed Assets Accounting manual module FMP039
Fixed asset capitalization and recognition decision form FMP040
Fixed asset register and tagging schedule FMP041
Depreciation and impairment worksheet FMP042
Asset count, movement, disposal and write-off log FMP043

What has to come first

NAHNeeds Assessment Report - National Head Quarters or NABNeeds Assessment Report - Branch/District Recommended

Grounds the fixed asset control gaps in needs assessment findings
FMP02Accounting Policies, Chart of Accounts and Books of Account Manual Module Recommended

The chart of accounts and accounting policies provide the asset and depreciation accounts this module posts to
FMP01Finance Governance, Roles and Delegations Manual Module Recommended

The governance module sets the approval authority and segregation of duties this module applies to assets
FMP06Expenditure, Accounts Payable and Payment Controls Manual Module Recommended

The expenditure and payment controls module sets how asset purchases are authorized and paid

Who is involved

From the National Society's side. This is what the engagement asks of your people.

Your own staff work alongside the adviser throughout, so this is a commitment of their time as well as the Centre's. Ask in the request and you are given the day estimate per role before anything is signed.

Role	What they do
HNS Finance Director	Owns the module and is the primary counterpart
HNS finance and accounting staff	Apply fixed asset accounting controls and reconciliations
HNS logistics staff and asset custodians	Provide physical asset data, tagging and counts
HNS programme and budget holders	Confirm asset funding source and grant-funded asset conditions
HNS Secretary General	Approves the capitalization policy and asset disposal authority
HNS internal audit	Assurance over fixed asset controls
GFDC delivery team	Drafts and advises

How it is measured

Indicator	Target	Evidence
Fixed assets accounting module approved by HNS leadership	Within 10 weeks of kick-off	Approval minutes or signed module
Asset register reconciled to the general ledger and to the physical assets	100% of asset classes reconciled each count	Fixed asset register and tagging schedule (FMP041)
Depreciation run and posted each period	No missed depreciation runs	Depreciation and impairment worksheet (FMP042)
Asset movements, disposals and write-offs authorized and logged	100% of disposals authorized	Asset count, movement, disposal and write-off log (FMP043)

Tools

5 of 5 ready to download.

FMP039 Fixed Assets Accounting manual module Template DOCX
FMP040 Fixed asset capitalization and recognition decision form Template DOCX
FMP041 Fixed asset register and tagging schedule Template XLSX
FMP042 Depreciation and impairment worksheet Template XLSX
FMP043 Asset count, movement, disposal and write-off log Template XLSX

Standards

COSO Internal Control - Integrated Framework
HNS asset management policy and fixed asset procedures
HNS finance manual, accounting policies and close procedures
HNS Delegation of Authority (DoA) and governance ToRs
HNS chart of accounts and cost centre structure
IFRC financial reporting and accountability framework for National Societies
IPSAS 17 - Property, Plant and Equipment (IAS 16 equivalent under IFRS reporting)
IPSAS 21 / IAS 36 - Impairment of Assets

Describe the problem, not the service

You do not need to know which of the 124 to ask for.

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