Services · Foundational

Branch Finance and Field Office Controls Manual Module

FMP11

Documents minimum finance controls for branches and field offices, including cash, payments, advances, documentation, reporting deadlines and escalation to HQ.

What changes

More consistent branch finance practices, stronger field-level controls and improved consolidation of branch information.

What you get

Approved Branch Finance and Field Office Controls manual module FMP054
Branch finance minimum controls checklist FMP055
Branch cash, petty cash and bank control procedures and register FMP056
Branch advances, payments and authorization control form FMP057
Branch finance reporting and escalation calendar FMP058

What has to come first

NAHNeeds Assessment Report - National Head Quarters or NABNeeds Assessment Report - Branch/District Recommended

Grounds the branch control gaps in needs assessment findings
FMP01Finance Governance, Roles and Delegations Manual Module Recommended

The governance module sets the delegation of authority and segregation of duties branches apply
FMP04Cash, Bank and Treasury Management Manual Module Recommended

The cash, bank and treasury module sets the cash and bank rules branches follow
FMP02Accounting Policies, Chart of Accounts and Books of Account Manual Module Recommended

The chart of accounts and accounting policies set the coding branches use on returns

Who is involved

From the National Society's side. This is what the engagement asks of your people.

Your own staff work alongside the adviser throughout, so this is a commitment of their time as well as the Centre's. Ask in the request and you are given the day estimate per role before anything is signed.

Role	What they do
HNS Finance Director	Owns the module and is the primary counterpart
HNS finance and accounting staff	Consolidate branch returns and support branches
HNS branch and field office finance staff	Apply the branch controls day to day
HNS branch managers and regional coordinators	Accountable for branch finance compliance
HNS Secretary General	Approves the branch finance control policy
GFDC delivery team	Drafts and advises

How it is measured

Indicator	Target	Evidence
Branch minimum finance controls applied across branches and field offices	Branches applying the minimum controls checklist	Branch finance minimum controls checklist (FMP055)
Branch cash, petty cash and bank balances reconciled each period	100% of branch cash and bank reconciled each period	Branch cash, petty cash and bank control procedures and register (FMP056)
Branch payments and advances authorized within the delegation of authority	100% of branch payments and advances authorized and evidenced	Branch advances, payments and authorization control form (FMP057)
Branch returns submitted to head office on time for consolidation	Branch returns received within the reporting deadline each period	Branch finance reporting and escalation calendar (FMP058)

Tools

5 of 5 ready to download.

FMP054 Branch Finance and Field Office Controls manual module Template DOCX
FMP055 Branch finance minimum controls checklist Template DOCX
FMP056 Branch cash, petty cash and bank control procedures and register Template XLSX
FMP057 Branch advances, payments and authorization control form Template DOCX
FMP058 Branch finance reporting and escalation calendar Template XLSX

Standards

COSO Internal Control - Integrated Framework
HNS finance manual, accounting policies and close procedures
HNS Delegation of Authority (DoA) and governance ToRs
HNS cash and bank management procedures
IFRC financial reporting and accountability framework for National Societies

Describe the problem, not the service

You do not need to know which of the 124 to ask for.

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