Services · Scale-Up

ERP General Ledger and Chart of Accounts User Manual

EUM01

Develops user guidance for GL journals, account coding, dimensions, approvals, reversals, period controls and chart-of-accounts maintenance in the ERP.

What changes

More consistent ERP use for accounting entries, fewer posting errors and stronger control over GL and COA changes.

What you get

ERP general ledger and chart of accounts user manual EUM001
Quick reference guides for journal entry and COA changes EUM002
GL and COA validation checklist EUM003

What has to come first

Configured ERP with GL module live Required

GL module must be live (via PDA modules or an existing system)
COAChart of accounts analysis and review Recommended

A reviewed chart of accounts to document and maintain
NAHNeeds Assessment Report - National Head Quarters or NABNeeds Assessment Report - Branch/District Recommended

Needs assessment identifies ERP-use gaps

Who is involved

From the National Society's side. This is what the engagement asks of your people.

Your own staff work alongside the adviser throughout, so this is a commitment of their time as well as the Centre's. Ask in the request and you are given the day estimate per role before anything is signed.

Role	What they do
HNS Finance Director	Owns the GL and COA controls
HNS accountants and finance officers	The manual users
HNS ERP or system administrator	Maintains the COA and period controls
HNS IT	Confirms system requirements and access
HNS internal audit function	Relies on consistent GL use, where it exists
GFDC delivery team	Drafts and advises

How it is measured

Indicator	Target	Evidence
GL and COA user manual approved and issued	Approved within 7 weeks of kick-off	Approval record; issued manual
Procedures validated against the live system	100% of documented procedures	Validation checklist signed off
Finance users trained on the manual	100% of GL users	Training record
GL posting error or rejection rate after first cycle	Falls against the pre-manual baseline	ERP journal rejection and correction report

Tools

3 of 4 ready to download. The rest are in development and listed so you know they are coming.

AMP001 Process Mapping Tool (list of options and how to access them) Note DOCX
EUM001 ERP general ledger and chart of accounts user manual Template In development
EUM002 Quick reference guides for journal entry and COA changes Template DOCX
EUM003 GL and COA validation checklist Template DOCX

Standards

COSO Internal Control - Integrated Framework
HNS ERP vendor documentation and configuration

Request this service

The form arrives with EUM01 filled in. You can change it, and you do not have to be sure.

Request EUM01

Code: EUM01
Tier: Scale-Up
Outcome area: 3 · Internal controls, policies, procedures and process effectiveness
Deliverables: 3
Tools: 3 of 4

Comes before

5 services name this one as a prerequisite.

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