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ERP Advances, Receivables and Cash/Bank User Manual

EUM03

Develops guidance for recording advances, liquidation, receivables, cash receipts, bank transactions and bank reconciliations in the ERP.

What changes

Improved completeness of advances and bank records, fewer reconciliation issues and stronger user adoption of cash/bank workflows.

What you get

ERP advances, receivables and cash/bank user manual EUM007
Quick reference guides for advance liquidation and bank reconciliation EUM008
Cash, bank and advances validation checklist EUM009

What has to come first

Configured ERP with cash, bank and advances modules live Required

Modules must be live (via PDA modules or an existing system)
EUM01ERP General Ledger and Chart of Accounts User Manual Recommended

GL and COA manual so coding aligns with the ledger
NAHNeeds Assessment Report - National Head Quarters or NABNeeds Assessment Report - Branch/District Recommended

Needs assessment identifies ERP-use gaps

Who is involved

From the National Society's side. This is what the engagement asks of your people.

Your own staff work alongside the adviser throughout, so this is a commitment of their time as well as the Centre's. Ask in the request and you are given the day estimate per role before anything is signed.

Role	What they do
HNS Finance Director	Owns cash, bank and advance control
HNS cashier, treasury and finance officers	The manual users
HNS staff and programme leads who take advances	Record and liquidate
HNS ERP or system administrator	Maintains bank setup and reconciliation tools
HNS internal audit function	Relies on complete cash and advance records, where it exists
GFDC delivery team	Drafts and advises

How it is measured

Indicator	Target	Evidence
Cash, bank and advances user manual approved and issued	Approved within 7 weeks of kick-off	Approval record; issued manual
Procedures validated against the live system	100% of documented procedures	Validation checklist signed off
Cash, treasury and finance users trained on the manual	100% of cash and bank users	Training record
Bank accounts reconciled in the system each period after first cycle	100% of accounts on time	ERP bank reconciliation status report

Tools

2 of 3 ready to download. The rest are in development and listed so you know they are coming.

EUM007 ERP advances, receivables and cash/bank user manual Template In development
EUM008 Quick reference guides for advance liquidation and bank reconciliation Template DOCX
EUM009 Cash, bank and advances validation checklist Template DOCX

Standards

COSO Internal Control - Integrated Framework
COSO Enterprise Risk Management (ERM) Framework
HNS ERP vendor documentation and configuration

Describe the problem, not the service

You do not need to know which of the 124 to ask for.

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