Services · Diagnostic

Chart of accounts analysis and review

COA

Reviews chart of accounts design, coding logic, dimensions, account mapping, donor/project coding and alignment to reporting needs.

What changes

More reliable financial data, better reporting, stronger audit readiness and improved system-enabled finance operations.

What you get

CoA mapping and analysis report covering structure, coding logic, redundancies and gaps COA002
Revised IFRS-aligned CoA with standardized coding segments and ERP configuration mapping COA003
Completed CoA validation and review checklist with stakeholder and ERP test sign-off COA004

What has to come first

Nothing is required before this service.

The review can run as a standalone diagnostic
NAHNeeds Assessment Report - National Head Quarters or NABNeeds Assessment Report - Branch/District Recommended

Needs assessment findings point to the reporting and coding problems the review should resolve
EGAERP GAAP Assessment Recommended

ERP GAAP assessment findings show where the ERP setup and the CoA diverge from accounting standards

Who is involved

From the National Society's side. This is what the engagement asks of your people.

Your own staff work alongside the adviser throughout, so this is a commitment of their time as well as the Centre's. Ask in the request and you are given the day estimate per role before anything is signed.

Role	What they do
HNS Secretary General / DG	Approves the revised CoA
HNS Finance Director / CFO	Owns the CoA and the review
Finance unit managers and staff	Daily users, consulted throughout
Program managers	Programmatic and donor coding needs
ERP administrator / ICT	Configuration and sandbox testing
Audit and Risk Committee	Endorses the revised CoA
GFDC delivery team	Analyzes, designs and advises

How it is measured

Indicator	Target	Evidence
Revised CoA approved by the CFO and Secretary General and endorsed by the Audit and Risk Committee within target time of kick-off	12 weeks	Approval minutes; signed CoA document
Redundant and inactive accounts identified in the mapping are resolved	100% retired, merged or justified	CoA mapping and analysis report (COA002)
Revised CoA tested in the ERP sandbox without unresolved configuration errors	100% of test transactions and reports post correctly	ERP test log in the validation checklist (COA004)
Finance users trained on the revised CoA across HQ and branches	At least 90% of finance users	Training attendance records

Tools

3 of 4 ready to download. The rest are in development and listed so you know they are coming.

COA001 ERP Systems, Financial Reporting software, Spreadsheets, Accounting standards Software-Requirement In development
COA002 CoA mapping and analysis template Template DOCX
COA003 IFRS-compliant CoA model Template XLSX
COA004 CoA validation and review checklist Checklist DOCX

Standards

COSO Internal Control - Integrated Framework
IFRS / GAAP accounting standards
GFDC Operational Framework (intake, triage, service workflow)
INPAS reporting standards for non-profit organizations
Cost recovery and functional budgeting framework

Request this service

The form arrives with COA filled in. You can change it, and you do not have to be sure.

Request COA

Code: COA
Tier: Diagnostic
Outcome area: 4 · Finance operations, reporting, systems and audit readiness
Deliverables: 3
Tools: 3 of 4

Comes before

14 services name this one as a prerequisite.

and 6 more.

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