Services · Foundational

Inventory and Stock Management Policy and Procedure

AMP02

Develops inventory policy and procedures covering stock receipt, storage, issuance, counts, valuation, write-offs, reconciliations and warehouse controls.

What changes

Improved inventory accountability, reduced stock discrepancies and better valuation and reporting of inventory balances.

What you get

Inventory and stock management policy and procedure AMP007
Stock register and bin card set AMP008
Goods received and issue note templates AMP009
Stock count and reconciliation sheet AMP010

What has to come first

NAHNeeds Assessment Report - National Head Quarters or NABNeeds Assessment Report - Branch/District Recommended

Needs assessment identifies current stock-control gaps
COAChart of accounts analysis and review Recommended

Clean chart of accounts supports inventory and write-off accounts

Who is involved

From the National Society's side. This is what the engagement asks of your people.

Your own staff work alongside the adviser throughout, so this is a commitment of their time as well as the Centre's. Ask in the request and you are given the day estimate per role before anything is signed.

Role	What they do
HNS Finance Director	Owns valuation and reconciliation
HNS logistics or warehouse officer	Runs stores, counts and issuance
HNS programme staff who requisition stock	Request and receive items
HNS Secretary General	Approves the policy and write-off authority
HNS internal audit function	Tests stock controls, where it exists
GFDC delivery team	Drafts and advises

How it is measured

Indicator	Target	Evidence
Inventory policy approved and issued	Approved within 8 weeks of kick-off	Approval record; issued policy
Stock received and issued against documented notes	100% of movements	Goods received and issue notes
Stock count reconciled to records and the general ledger	At first count, then on cycle	Stock count and reconciliation sheet
Stock count discrepancy rate after first cycle	Below the agreed threshold	Reconciliation results trend

Tools

4 of 4 ready to download.

AMP007 Inventory and stock management policy and procedure Template DOCX
AMP008 Stock register and bin card set Template XLSX
AMP009 Goods received and issue note templates Template DOCX
AMP010 Stock count and reconciliation sheet Template XLSX

Standards

COSO Internal Control - Integrated Framework
HNS inventory and warehouse management policies and SOPs

Request this service

The form arrives with AMP02 filled in. You can change it, and you do not have to be sure.

Request AMP02

Code: AMP02
Tier: Foundational
Outcome area: 3 · Internal controls, policies, procedures and process effectiveness
Deliverables: 4
Tools: 4 of 4

Comes before

2 services name this one as a prerequisite.

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