Services · Foundational

Fixed Asset Management Policy and Procedure

AMP01

Develops fixed asset policy and procedures covering capitalization, tagging, registration, custody, transfers, depreciation, physical verification and reconciliation.

What changes

Stronger control over fixed assets, more reliable registers and clearer responsibility for asset custody and reconciliation.

What you get

Fixed asset management policy and procedure AMP004
Fixed asset register AMP005
Asset registration form AMP003
Asset maintenance log AMP002
Physical verification and reconciliation sheet AMP006

What has to come first

NAHNeeds Assessment Report - National Head Quarters or NABNeeds Assessment Report - Branch/District Recommended

Needs assessment identifies current asset-control gaps
COAChart of accounts analysis and review Recommended

Clean chart of accounts supports asset classes and depreciation accounts

Who is involved

From the National Society's side. This is what the engagement asks of your people.

Your own staff work alongside the adviser throughout, so this is a commitment of their time as well as the Centre's. Ask in the request and you are given the day estimate per role before anything is signed.

Role	What they do
HNS Finance Director	Owns the policy and the register
HNS asset or logistics officer	Maintains the register, runs verification
HNS asset custodians	Hold and account for assets
HNS Secretary General	Approves the policy and capitalization thresholds
HNS internal audit function	Tests asset controls, where it exists
GFDC delivery team	Drafts and advises

How it is measured

Indicator	Target	Evidence
Fixed asset policy approved and issued	Approved within 8 weeks of kick-off	Approval record; issued policy
Assets tagged and recorded in the register with a named custodian	100% of in-scope assets	Fixed asset register; tagging records
Register reconciled to the general ledger	At first verification, then on cycle	Reconciliation sheet
Access permissions over assets and register reviewed	At least annually	Access review record

Tools

6 of 6 ready to download.

AMP001 Process Mapping Tool (list of options and how to access them) Note DOCX
AMP002 Asset Maintenance Log Template XLSX
AMP003 Asset Registration Form Template XLSX
AMP004 Fixed asset management policy and procedure Template DOCX
AMP005 Fixed asset register Template XLSX
AMP006 Physical verification and reconciliation sheet Template XLSX

Standards

COSO Internal Control - Integrated Framework
IPSAS 17 - Property, Plant and Equipment (IAS 16 equivalent under IFRS reporting)

Request this service

The form arrives with AMP01 filled in. You can change it, and you do not have to be sure.

Request AMP01

Code: AMP01
Tier: Foundational
Outcome area: 3 · Internal controls, policies, procedures and process effectiveness
Deliverables: 5
Tools: 6 of 6

Comes before

4 services name this one as a prerequisite.

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What do I need?

Describe the problem, not the service

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