Services · Foundational

Asset Disposal, Loss and Write-Off Procedure

AMP03

Defines procedures for asset disposal, loss reporting, write-offs, investigation of missing assets, approvals and record updates.

What changes

More transparent asset write-offs, reduced misuse of disposal processes and stronger audit trail for asset losses.

What you get

Asset disposal, loss and write-off procedure AMP011
Disposal request and approval form AMP012
Loss report and investigation form AMP013
Write-off register AMP014

What has to come first

AMP01Fixed Asset Management Policy and Procedure Recommended

Fixed asset register and policy that this procedure updates
AMP02Inventory and Stock Management Policy and Procedure Recommended

Stock records that write-offs and disposals adjust

Who is involved

From the National Society's side. This is what the engagement asks of your people.

Your own staff work alongside the adviser throughout, so this is a commitment of their time as well as the Centre's. Ask in the request and you are given the day estimate per role before anything is signed.

Role	What they do
HNS Finance Director	Owns write-off posting and the audit trail
HNS asset or logistics officer	Initiates disposals, updates records
HNS Secretary General and Board	Approve disposals and write-offs, per thresholds
HNS asset custodians	Report losses, hand over disposed assets
HNS internal audit function	Reviews disposals and write-offs, where it exists
GFDC delivery team	Drafts and advises

How it is measured

Indicator	Target	Evidence
Disposal and write-off procedure approved and issued	Approved within 6 weeks of kick-off	Approval record; issued procedure
Disposals and write-offs with complete approval and audit trail	100% in the first cycle	Write-off register; disposal and loss forms
Reported losses investigated and closed within target time	30 days	Loss report and investigation forms
Registers updated for every disposal and write-off	100% of cases	Register reconciled to write-off register

Tools

4 of 4 ready to download.

AMP011 Asset disposal, loss and write-off procedure Template DOCX
AMP012 Disposal request and approval form Template DOCX
AMP013 Loss report and investigation form Template DOCX
AMP014 Write-off register Template XLSX

Standards

COSO Internal Control - Integrated Framework
IPSAS / IFRS standards on derecognition of assets and inventories

Describe the problem, not the service

You do not need to know which of the 124 to ask for.

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