Services · Foundational

Financial Data Protection Policy

DPD

Develops a financial data protection policy covering access rights, confidentiality, backups, retention, data integrity, sharing and breach response.

What changes

More standardized procedures, stronger internal controls, improved compliance and reduced risk of errors or fraud.

What you get

Financial data risk map and current-state summary DPD002
Financial Data Protection Policy, validated with stakeholders and approved by Senior Management DPD001
Backup, monitoring and incident control pack: backup schedule, restoration test log, access review checklist, monitoring log review record, incident form and log DPD003

What has to come first

NAHNeeds Assessment Report - National Head Quarters or NABNeeds Assessment Report - Branch/District Recommended

Needs assessment findings on internal controls point to the high risk areas and set the maturity baseline
ITAIT assessment Recommended

The IT assessment shows which technical controls are realistic with the current systems and support model

Who is involved

From the National Society's side. This is what the engagement asks of your people.

Your own staff work alongside the adviser throughout, so this is a commitment of their time as well as the Centre's. Ask in the request and you are given the day estimate per role before anything is signed.

Role	What they do
HNS Secretary General and Senior Management	Approve and sponsor the policy
HNS Head of Finance / Finance Director	Policy owner
HNS ICT or IT service provider	Technical implementation
HNS Human Resources	Payroll and staff data intersections
HNS Programme/PMER and Logistics/Procurement	Financial documents in operations
HNS branch finance staff and branch leadership	Implementation
HNS internal audit, compliance or integrity focal point	Monitoring and assurance
GFDC delivery team	Drafts and advises

How it is measured

Indicator	Target	Evidence
Stakeholder risk mapping workshop held and major high risk areas documented before drafting starts	1 workshop and risk map	Workshop minutes and DPD002 risk map
Policy approved by Senior Management within target time of kick-off	12 weeks	Approval minutes or signed policy
First access review and first backup restoration test completed after rollout	1 of each within 3 months	Access review checklist and restoration test log (DPD003)
Monitoring log reviews performed at the defined monthly frequency in the first cycle	3 consecutive monthly reviews	Monitoring log review records (DPD003)

Tools

3 of 3 ready to download.

DPD001 Financial data protection policy Policy DOCX
DPD002 Financial data inventory and risk mapping workbook Template XLSX
DPD003 Backup, monitoring and incident control pack Template DOCX

Standards

GFDC Operational Framework (intake, triage, service workflow)
Donor agreements and reporting requirements
ISO/IEC 27001 and good-practice information security concepts
Business continuity and disaster recovery guidance (BCP/DR)
HNS IT/ICT policies and data protection policy
National data protection and privacy laws and regulations
HNS record retention and document management policies

Request this service

The form arrives with DPD filled in. You can change it, and you do not have to be sure.

Request DPD

Code: DPD
Tier: Foundational
Outcome area: 3 · Internal controls, policies, procedures and process effectiveness
Deliverables: 3
Tools: 3 of 3

Comes before

1 service names this one as a prerequisite.

FPE04Emergency Finance Documentation and Audit Trail Toolkit

Not sure this is the one?

Start from the problem instead of the service code.

What do I need?

Describe the problem, not the service

You do not need to know which of the 124 to ask for.

Request support