Services · Foundational

Conflict of Interest policy

COI

Develops a conflict-of-interest policy covering declarations, review, approval, recusal, registers and monitoring of conflicts.

What changes

More standardized procedures, stronger internal controls, improved compliance and reduced risk of errors or fraud.

What you get

Conflict-of-interest needs assessment and legal review summary COI002
Conflict of Interest policy, validated with stakeholders and approved by the board COI001
Annual declaration form and conflict-of-interest register COI003

What has to come first

NAHNeeds Assessment Report - National Head Quarters or NABNeeds Assessment Report - Branch/District Recommended

Needs assessment findings on governance and internal controls ground the conflict mapping and set the maturity baseline

Who is involved

From the National Society's side. This is what the engagement asks of your people.

Your own staff work alongside the adviser throughout, so this is a commitment of their time as well as the Centre's. Ask in the request and you are given the day estimate per role before anything is signed.

Role	What they do
HNS Governing Board	Approves the policy; board members file annual declarations
HNS Secretary General and Senior Management	Endorse the policy and model compliance
HNS Legal and Compliance	Legal review and register oversight
HNS Human Resources	Declarations at joining and annually, training
HNS Procurement	Applies declarations and recusal in tenders
HNS Internal Audit or ethics focal point	Monitors compliance
Staff, volunteers, consultants and contractors	Declare and comply
Donors and regulatory bodies	Assurance on integrity of decisions
GFDC delivery team	Drafts and advises

How it is measured

Indicator	Target	Evidence
Conflict-of-interest needs assessment and legal review completed before drafting starts	1 summary	Completed COI002 summary
Policy approved by the Governing Board within target time of kick-off	12 weeks	Board minutes or signed policy
Staff and board members signing the annual declaration in the first cycle	At least 90 percent within 3 months of rollout	Declaration register (COI003)
Declared conflicts reviewed and resolved per the policy	100 percent of register entries	Conflict-of-interest register and review records

Tools

3 of 3 ready to download.

COI001 Conflict of Interest policy Policy DOCX
COI002 Conflict-of-interest needs assessment and legal review summary Template DOCX
COI003 Annual declaration form and conflict-of-interest register Template XLSX

Standards

COSO Internal Control - Integrated Framework
GFDC Operational Framework (intake, triage, service workflow)
IFRC integrity and fraud and corruption prevention policies
NGO accountability and governance standards

Request this service

The form arrives with COI filled in. You can change it, and you do not have to be sure.

Request COI

Code: COI
Tier: Foundational
Outcome area: 3 · Internal controls, policies, procedures and process effectiveness
Deliverables: 3
Tools: 3 of 3

Comes before

3 services name this one as a prerequisite.

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Start from the problem instead of the service code.

What do I need?

Describe the problem, not the service

You do not need to know which of the 124 to ask for.

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