Services · Foundational

Related Party Transactions Policy

RPT

Develops a related-party transactions policy covering identification, declaration, approval, documentation, arm's-length principles and registers.

What changes

More standardized procedures, stronger internal controls, improved compliance and reduced risk of errors or fraud.

What you get

Related Party Transactions Policy, approved by the Board RPT001
Related party register and annual RPT declaration form RPT002
Arm's length assessment and exception approval memo templates RPT003
Rollout plan with training and awareness materials RPT004

What has to come first

NAHNeeds Assessment Report - National Head Quarters or NABNeeds Assessment Report - Branch/District Recommended

Needs assessment findings establish the governance baseline and known related party exposures
COIConflict of Interest policy Recommended

Conflict of interest declarations and registers feed related party identification and share the same annual cycle

Who is involved

From the National Society's side. This is what the engagement asks of your people.

Your own staff work alongside the adviser throughout, so this is a commitment of their time as well as the Centre's. Ask in the request and you are given the day estimate per role before anything is signed.

Role	What they do
HNS Governing Board and leadership	Approves and enforces the policy
Finance and compliance teams	Implement and monitor compliance
Audit and Risk Committee	Oversees adherence and reviews exceptions
Legal advisors	Align the policy with local law
Programme and procurement managers	Apply the policy in transactions
External auditors	Validate compliance and disclosures
Donors and Movement partners	Rely on transparent reporting

How it is measured

Indicator	Target	Evidence
Policy approved by the Board within target time of kick-off	12 weeks	Board minutes; signed policy (RPT001)
Annual RPT declarations signed by staff and governing board members after rollout	100%	Declaration tracking in the register (RPT002)
Related party register established and kept current	Reviewed at least quarterly	Register review records and ARC minutes (RPT002)
Related party transactions documented with an arm’s length assessment or approved exception	100% of recorded RPTs	Exception memos and approval records (RPT003)

Tools

4 of 4 ready to download.

RPT001 Related Party Transactions Policy Policy DOCX
RPT002 Related party register and annual RPT declaration form Template XLSX
RPT003 Arm's length assessment and exception approval memo templates Template DOCX
RPT004 Rollout plan with training and awareness materials Template PPTX

Standards

IFRS / GAAP accounting standards
GFDC Operational Framework (intake, triage, service workflow)
HNS Delegation of Authority (DoA) and governance ToRs
IFRC integrity and fraud and corruption prevention policies
IFRC Code of Conduct for Staff and Volunteers
NGO accountability and governance standards
OECD Guidelines on Related Party Transactions
National corporate governance laws and not-for-profit regulations

Describe the problem, not the service

You do not need to know which of the 124 to ask for.

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