Services · Sustainability

Assignment Plan of staff to new structure

APS

Maps staff to the approved target structure, including placement options, transition steps, communication needs, reporting lines and risk mitigation for staff movement.

What changes

Clearer finance structure, better role alignment, improved change management and stronger sustainability of finance capacity.

What you get

Staff-to-structure assignment matrix with approved placements APS001
Job description comparison and competency mapping table APS002
Communication and consultation plan APS003
Onboarding and handover checklist APS004
Assignment tracking dashboard APS005

What has to come first

FSTReview finance department structure Required

The reviewed and approved target finance structure is the basis for all placements
DUMFinance Department Mandates and Job Description Framework Recommended

Approved mandates and job descriptions define the roles staff are mapped to
NAHNeeds Assessment Report - National Head Quarters or NABNeeds Assessment Report - Branch/District Recommended

Needs assessment findings give context on capacity gaps and staffing risks

Who is involved

From the National Society's side. This is what the engagement asks of your people.

Your own staff work alongside the adviser throughout, so this is a commitment of their time as well as the Centre's. Ask in the request and you are given the day estimate per role before anything is signed.

Role	What they do
HNS Secretary General	Approves final placements
HNS Finance Director / CFO	Owns the assignment process
HR department	Validates compliance with HR policy and labor law
Unit Managers in Finance	Advise on role requirements and workload
Audit / Risk Committee	Oversight of fairness and process integrity
Finance department staff	Affected by placements
GFDC delivery team	Facilitates and advises

How it is measured

Indicator	Target	Evidence
Approved assignment plan covers every finance position in the target structure	100% of positions mapped	Approved assignment matrix (APS001)
Affected staff consulted before final placement decisions	100% of affected staff	Consultation log (APS003)
Assignments communicated and effective within target time of plan approval	8 weeks	Notification letters; assignment tracking dashboard (APS005)
Critical finance roles vacant after the transition	None vacant beyond 4 weeks	Assignment tracking dashboard (APS005)

Tools

5 of 5 ready to download.

APS001 Units to Staff Assignment Template VSDX
APS002 Job description comparison and competency mapping table Template DOCX
APS003 Communication and consultation plan Template DOCX
APS004 Onboarding and handover checklist Template DOCX
APS005 Assignment tracking dashboard Template XLSX

Standards

COSO Internal Control - Integrated Framework
McKinsey 7S model
RACI responsibility assignment matrix
HNS HR policy, recruitment procedures and local labor law
Kotter's 8-step change model

Describe the problem, not the service

You do not need to know which of the 124 to ask for.

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