Services · Foundational

Procurement Policy and Governance Manual Module

PRM01

Develops the procurement governance module covering procurement principles, roles, thresholds, delegations, procurement planning and compliance requirements.

What changes

Clearer procurement accountability, more consistent application of thresholds and stronger compliance with policies and donor rules.

What you get

Procurement governance and policy manual module PRM001
Delegation of authority and approval threshold matrix PRM002
Procurement planning policy and annual procurement plan template PRM003

What has to come first

NAHNeeds Assessment Report - National Head Quarters or NABNeeds Assessment Report - Branch/District Recommended

The needs assessment grounds the procurement governance gaps this module fixes
AAMAccountability & Approval Matrix Recommended

The organisation-wide accountability and approval matrix informs the procurement approval thresholds

Who is involved

From the National Society's side. This is what the engagement asks of your people.

Your own staff work alongside the adviser throughout, so this is a commitment of their time as well as the Centre's. Ask in the request and you are given the day estimate per role before anything is signed.

Role	What they do
HNS Finance Director	Owns procurement governance and compliance
HNS procurement or logistics lead	Applies thresholds, delegations and planning
HNS Secretary General	Approves the governance module and the delegations
Budget holders and programme managers	Raise requisitions within thresholds
HNS Board or Audit and Risk Committee	Oversight of procurement policy, where constituted
GFDC delivery team	Drafts the module and advises

How it is measured

Indicator	Target	Evidence
Procurement governance module approved by HNS leadership	Within 8 weeks of kick-off	Approval minutes or signed manual module
Approval thresholds and delegations applied consistently	Correct approval level on sampled purchases above threshold	Post-implementation sample of purchase files
Annual procurement plan prepared and in use	Plan covering at least 80 percent of planned procurement spend	Approved annual procurement plan
Procurement decisions supported by fraud and corruption safeguards	Conflict-of-interest and segregation-of-duties checks evidenced on sampled tenders	Tender file review

Tools

3 of 3 ready to download.

PRM001 Procurement Manual Manual DOCX
PRM002 Delegation of authority and approval threshold matrix Template XLSX
PRM003 Procurement planning policy and annual procurement plan template Template DOCX

Standards

COSO Internal Control - Integrated Framework
HNS procurement policy and financial regulations
The Sphere Handbook - Humanitarian Standards
ISO 37001 - Anti-bribery management systems
IFRC integrity and fraud and corruption prevention policies
Fundamental Principles of the Red Cross and Red Crescent Movement
IFRC procurement and supply chain standards

Request this service

The form arrives with PRM01 filled in. You can change it, and you do not have to be sure.

Request PRM01

Code: PRM01
Tier: Foundational
Outcome area: 3 · Internal controls, policies, procedures and process effectiveness
Deliverables: 3
Tools: 3 of 3

Comes before

4 services name this one as a prerequisite.

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