Services · Diagnostic

Hiring process analysis

HPA

Assesses hiring process controls, including requisition, approvals, job descriptions, shortlisting, interviews, conflict checks and documentation.

What changes

Stronger accountability, transparency, risk management, assurance coverage and governance oversight.

What you get

Hiring process analysis workplan and document request list HPA001
Recruitment file testing checklist and sampling sheet HPA002
Hiring process analysis report with management action plan HPA003

What has to come first

NAHNeeds Assessment Report - National Head Quarters or NABNeeds Assessment Report - Branch/District Recommended

Needs assessment findings point to the control gaps the analysis should weight most heavily

Who is involved

From the National Society's side. This is what the engagement asks of your people.

Your own staff work alongside the adviser throughout, so this is a commitment of their time as well as the Centre's. Ask in the request and you are given the day estimate per role before anything is signed.

Role	What they do
HNS Secretary General	Receives the report, approves the action plan
HNS HR Manager	Owns the hiring process, primary counterpart
HNS Finance Director	Control environment and payroll interface
Hiring managers and department heads	Provide requisitions, interview records and context
HNS Board / governance bodies	Oversight of senior appointments
GFDC delivery team	Performs the analysis

How it is measured

Indicator	Target	Evidence
Hiring process analysis report delivered and accepted by HNS leadership within target time of kick-off	8 weeks	Acceptance minutes or signed report
Recruitment files tested against the HPA002 checklist	All hires in the review period, or at least 10 files	Completed testing sheets
Sourcing methods analyzed across all channels used in the review period	4 channels: online advertisement, newspaper, head hunting, organic growth	Sourcing analysis section of the report
High-risk findings carried into the management action plan with owner and deadline	100%	Approved action plan in HPA003

Tools

3 of 3 ready to download.

HPA001 Hiring process analysis workplan and document request list Template DOCX
HPA002 Recruitment file testing checklist and sampling sheet Template XLSX
HPA003 Hiring process analysis report with management action plan Template DOCX

Standards

COSO Internal Control - Integrated Framework
GFDC Operational Framework (intake, triage, service workflow)
HNS HR policy, recruitment procedures and local labor law

Describe the problem, not the service

You do not need to know which of the 124 to ask for.

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