Services · Scale-Up

Emergency Finance Activation and Minimum Controls Procedure

FPE01

Defines finance activation steps for emergencies, minimum controls, emergency roles, approval routes, rapid mobilization requirements and control relaxations with safeguards.

What changes

Faster emergency finance response, clearer crisis roles and maintenance of minimum controls under time pressure.

What you get

Emergency finance activation and minimum controls procedure FPE001
Emergency finance roles and delegation matrix FPE002
Control relaxation and safeguard register FPE003
Emergency finance activation checklist FPE004

What has to come first

FMP modules or a finance manual Recommended

The normal controls the emergency mode adjusts
NAHNeeds Assessment Report - National Head Quarters or NABNeeds Assessment Report - Branch/District Recommended

Needs assessment identifies emergency-readiness gaps

Who is involved

From the National Society's side. This is what the engagement asks of your people.

Your own staff work alongside the adviser throughout, so this is a commitment of their time as well as the Centre's. Ask in the request and you are given the day estimate per role before anything is signed.

Role	What they do
HNS Secretary General	Declares emergency finance mode
HNS Finance Director	Owns the activation procedure and minimum controls
HNS emergency response and finance staff	Act under the procedure
HNS Board / Audit & Risk Committee	Oversight of relaxations
IFRC and partners in the response	Coordinate, where applicable
GFDC delivery team	Drafts and advises

How it is measured

Indicator	Target	Evidence
Emergency finance activation procedure approved and issued	Approved within 6 weeks of kick-off	Approval record; issued procedure
Emergency roles and delegations defined and assigned	100% of emergency finance roles	Roles and delegation matrix
Control relaxations each paired to a safeguard	100% of relaxations	Relaxation and safeguard register
Staff trained and an activation simulation completed	Before the procedure is relied on	Training record; simulation note

Tools

5 of 5 ready to download.

FPE001 Financial Procedures for Emergency Policy DOCX
FPE001 Emergency finance activation and minimum controls procedure Template DOCX
FPE002 Emergency finance roles and delegation matrix Template XLSX
FPE003 Control relaxation and safeguard register Template XLSX
FPE004 Emergency finance activation checklist Template DOCX

Standards

COSO Internal Control - Integrated Framework
Humanitarian emergency finance practice and donor emergency rules

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The form arrives with FPE01 filled in. You can change it, and you do not have to be sure.

Request FPE01

Code: FPE01
Tier: Scale-Up
Outcome area: 3 · Internal controls, policies, procedures and process effectiveness
Deliverables: 4
Tools: 5 of 5

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